China to/from Vietnam Customs Clearance & Logistics Service | BETTERluck Shipping
Professional Since 2007 | Best Services | Fast Delivery | End-to-End Solutions
Your Trusted Partner for China-Vietnam Customs Clearance, Freight Forwarding & Supply Chain Management
China to Vietnam & Vietnam to China Logistics: Seamless Customs Clearance by BETTERluck Shipping
As China and Vietnam solidify their status as top trade partners under the Regional Comprehensive Economic Partnership (RCEP) and the China-Vietnam Free Trade Agreement (CVFTA), navigating customs complexities and ensuring timely cargo movement has become the backbone of business success. BETTERluck Shipping, with over 18 years of specialized expertise since 2007, focuses on China to/from Vietnam customs clearance and integrated logistics services. We break down cross-border trade barriers, ensuring your goods flow smoothly between China’s manufacturing hubs (Guangzhou, Shenzhen, Shanghai) and Vietnam’s dynamic markets (Ho Chi Minh City, Hanoi, Haiphong)—backed by faster delivery, transparent pricing, and strict compliance with both nations’ regulatory frameworks.
Consider the success of Viet Trade Co., Ltd., a Ho Chi Minh City-based importer of industrial machinery: after partnering with us, their lead time for sourcing from Guangzhou to Ho Chi Minh City was cut by 38%, and customs-related penalties dropped to zero. Whether you’re exporting electronics from Shenzhen to Hanoi, importing coffee from Da Lat to Shanghai, or managing a just-in-time supply chain between the two countries, we deliver tailored solutions to drive your growth.
Why Choose BETTERluck Shipping for China-Vietnam Customs Clearance?
With thousands of successful China-Vietnam shipments, we’ve refined our services to address the unique demands of this vital trade lane. Our competitive advantages include:
18+ Years of Specialization: Since 2007, we’ve mastered the intricacies of Chinese and Vietnamese customs regulations, including the latest 2025 updates to RCEP rules of origin and CVFTA tariff schedules.
End-to-End Service Coverage: From warehouse pickup in any Chinese city (Guangzhou, Shenzhen, Shanghai, Yiwu) to door delivery across Vietnam (Ho Chi Minh City, Hanoi, Haiphong, Da Nang), we handle every step—air/sea/land freight, customs clearance, documentation, cargo insurance, and last-mile distribution.
Fast & Reliable Delivery: Air freight from China to Vietnam takes 1-2 days; sea freight (FCL/LCL) ranges from 3-7 days; land freight via border crossings (Pingxiang-Houjie) takes 2-3 days. Our pre-declaration via Vietnam’s VNACCS (Vietnam Automated Customs Clearance System) ensures customs clearance in as little as 1-3 hours for compliant shipments.
Compliance & Risk Mitigation: We avoid costly delays with accurate HS Code classification, complete documentation, and real-time alerts on policy changes (e.g., 2025 Vietnamese import restrictions for certain textile materials).
Transparent Pricing: No hidden fees—we provide detailed quotes covering freight, duties, VAT, clearance charges, and local handling upfront.
24/7 Multilingual Support: Our team fluent in English, Mandarin, and Vietnamese is available via WeChat, WhatsApp, and email to track shipments and resolve issues anytime, anywhere.
China to Vietnam: Export Customs Clearance & Logistics Process
Exporting goods from China to Vietnam requires strict adherence to Chinese export controls and close alignment with Vietnamese customs procedures. BETTERluck Shipping streamlines this into 7 hassle-free steps to ensure speed and compliance:
Step 1: Pre-Shipment Consultation & Documentation Preparation
Our team first assesses your cargo (type, value, HS Code) to confirm compliance with both countries’ regulations. We assist in preparing all mandatory documents, including:
Commercial Invoice (detailing product descriptions, quantities, unit prices, total value, and RCEP origin criteria)
Packing List (itemized by package, with weight, dimensions, packaging type, and HS Code per item)
Chinese Export Declaration Form (filed via China Customs’ “Single Window” system)
Certificate of Origin (CO) – critical for claiming RCEP/CVFTA tariff exemptions (validated via China-Vietnam electronic CO exchange system)
Special Permits (if applicable: e.g., export license for hazardous materials, phytosanitary certificate for agricultural goods)
Vietnamese Import Permit (GIấy phép nhập khẩu) – required for regulated goods like electronics, pharmaceuticals, and food (we coordinate with your Vietnamese partner to validate this)
For RCEP-eligible goods, we ensure your CO meets the 40% regional value content requirement, maximizing your tariff savings under the 2025 CVFTA amendments.
Step 2: Warehouse Pickup & Cargo Consolidation
We arrange door-to-door pickup from your factory or warehouse in any Chinese city. For LCL (Less than Container Load) shipments, we consolidate your cargo at our Guangzhou hub (Room 607-608, Talent Building) to optimize cost and space. For FCL (Full Container Load) shipments, we coordinate direct container delivery to major Chinese ports (Guangzhou Nansha, Shenzhen Yantian, Shanghai Waigaoqiao) or land border terminals (Pingxiang, Dongxing).
Step 3: Chinese Customs Declaration & Inspection
We submit the export declaration to China Customs via the “Single Window” system, attaching all prepared documents. Customs conducts a risk assessment—most compliant shipments pass through the “green channel” for expedited clearance. If selected for inspection (common for high-value goods or regulated items), our on-site team coordinates with authorities to minimize delays, often resolving inspections within 24 hours.
Step 4: Freight Transportation to Vietnam
We offer flexible transportation options tailored to your timeline and budget, leveraging China-Vietnam’s well-developed trade corridors:
Air Freight: Fastest option (1-2 days) from major Chinese airports (Guangzhou Baiyun, Shenzhen Bao’an, Shanghai Pudong) to Tan Son Nhat International Airport (Ho Chi Minh City) or Noi Bai International Airport (Hanoi). Ideal for time-sensitive goods like electronics, medical supplies, and fashion.
Sea Freight: Cost-effective for bulk cargo. FCL/LCL services from Chinese ports to Vietnam’s key seaports (Ho Chi Minh City Port, Haiphong Port, Da Nang Port). Transit time: 3-5 days (FCL), 5-7 days (LCL).
Land Freight: Most efficient for border-adjacent regions. Trucking via Pingxiang-Houjie or Dongxing-Móng Cái border crossings, with transit time 2-3 days. Perfect for regular, medium-volume shipments.
Step 5: Pre-Arrival Declaration to Vietnamese Customs
To accelerate clearance, we submit a pre-arrival declaration via Vietnam’s VNACCS system 1-2 days before your cargo arrives (24 hours for land freight). This includes:
Valid Vietnamese Import Permit (GIấy phép nhập khẩu) from your local partner
Electronic copies of commercial invoice, packing list, and RCEP-compliant CO
Calculation of import duties, VAT (10% standard rate in 2025), and excise taxes (if applicable)
Step 6: Vietnamese Customs Clearance & Tax Payment
Upon cargo arrival at Vietnam’s port, airport, or border crossing, Vietnamese Customs reviews the declaration. Our local team handles all interactions with authorities, including:
Verifying compliance with local regulations (e.g., mandatory Vietnamese language labeling for consumer goods, product quality certificates for electronics)
Processing payment of import duties and VAT (we leverage RCEP/CVFTA to secure 0% duties for eligible goods, such as machinery and auto parts)
Coordinating physical inspection (if required) – we ensure cargo is accessible and documentation is complete to avoid penalties or detention
For low-value goods (≤VND 1 million via air freight, ≤VND 500,000 via land freight), we use Vietnam’s simplified clearance procedure to reduce processing time to 1 hour or less.
Step 7: Delivery to Your Vietnamese Destination
Once cleared, we arrange cargo pickup from the port, airport, or border and deliver directly to your warehouse, store, or customer across Vietnam. We provide real-time GPS tracking throughout the last mile, so you always know the exact location of your shipment.
Vietnam to China: Import Customs Clearance & Logistics Process
Importing goods from Vietnam to China involves navigating China’s strict compliance standards, including product safety regulations and tax requirements. BETTERluck Shipping’s Guangzhou-based expertise ensures a smooth 8-step process:
Step 1: Initial Assessment & Compliance Check
We start by verifying that your Vietnamese cargo meets China’s import regulations—critical to avoiding rejection at the border. Key checks include:
Product compliance (e.g., 3C certification for electronics, CFDA approval for food and cosmetics, quarantine certificates for agricultural products)
Accurate HS Code classification (to determine duties, taxes, and restrictions)
Eligibility for RCEP/CVFTA tariff reductions (via electronic CO validation)
Our team advises on any modifications needed (e.g., bilingual labeling, product testing) to ensure full compliance with Chinese standards—such as mandatory QR code tracing for imported food.
Step 2: Documentation Collection & Preparation
We assist in gathering and verifying documents from Vietnamese exporters and preparing China-specific paperwork, including:
Vietnamese-issued commercial invoice and packing list (with English translations)
RCEP/CVFTA Certificate of Origin (electronically validated via China Customs system)
Bill of Lading/Air Waybill/Truck Waybill (for land freight)
China Import Declaration Form (filed via “Single Window” system)
Special Certificates (e.g., phytosanitary certificate for coffee/rice, inspection report for machinery, CFDA registration for seafood)
Step 3: Vietnamese Export Clearance
We coordinate with our Vietnamese partners to complete export clearance via the VNACCS system. This involves submitting the export declaration, verifying the CO, and ensuring compliance with Vietnam’s export controls (e.g., for restricted goods like rubber and precious metals).
Step 4: Freight Transportation to China
We offer flexible transportation solutions from Vietnam to China, tailored to your needs:
Air Freight: 2-3 days from Tan Son Nhat/Noi Bai Airport to Guangzhou, Shanghai, or Beijing. Perfect for urgent shipments like high-value spices or medical supplies.
Sea Freight: FCL/LCL services from Ho Chi Minh City/Haiphong Port to Guangzhou Port, Shenzhen Yantian Port, or Shanghai Port. Transit time: 4-8 days (FCL), 6-10 days (LCL).
Land Freight: 2-4 days via border crossings (Houjie-Pingxiang, Móng Cái-Dongxing) – ideal for perishable goods like fruits and vegetables, with temperature-controlled trucks available.
Door-to-Door Service: Complete end-to-end solution from your Vietnamese warehouse to your China destination, including all handling, clearance, and delivery.
Step 5: Pre-Arrival Declaration to Chinese Customs
To speed up clearance, we file a pre-arrival declaration with Chinese Customs 2-3 days before your cargo arrives (12 hours for land freight). This allows customs to conduct a preliminary risk assessment, reducing on-arrival processing time by up to 50%.
Step 6: China Customs Inspection & Clearance
Upon cargo arrival at Chinese ports, airports, or border crossings, China Customs reviews the declaration and may conduct documentary or physical inspections. Our team:
Ensures all documents are complete and accurate to avoid fines or cargo detention
Coordinates with customs during physical inspections (if required) – especially for agricultural goods subject to quarantine
Resolves any issues (e.g., document discrepancies, HS Code disputes) quickly with our on-site presence at major Chinese ports and border crossings
Step 7: Duty & Tax Payment
We calculate and process payment of all applicable import duties, VAT (13% standard rate for most goods), and other fees. For RCEP/CVFTA-eligible cargo, we ensure you receive the full tariff exemption or reduction by validating the electronic CO with China Customs—saving clients an average of 10-15% on duty costs.
Step 8: Delivery & Post-Clearance Support
After clearance, we arrange inland transportation to your final destination in China—whether it’s a factory in Guangzhou, a warehouse in Shanghai, or a retail store in Chengdu. We also provide post-clearance services, including tax refund assistance for qualified exporters and documentation archiving (required for 5 years per Chinese regulations).
Our China-Vietnam Logistics Success Stories
Case 1: Electronics Export from Shenzhen to Ho Chi Minh City
A Shenzhen-based tech manufacturer needed to ship 15,000 smartphones to Ho Chi Minh City for a major retail launch. We handled HS Code 8517.62, prepared RCEP-compliant CO, and arranged 1.5-day air freight. Pre-declaration via VNACCS ensured Vietnamese customs clearance in 90 minutes, and the cargo arrived on time—saving the client from a $50,000 delay penalty.
Case 2: Coffee Import from Da Lat to Shanghai
A Shanghai-based beverage company imported 100 tons of specialty coffee from Da Lat. We leveraged CVFTA to secure 0% duty, prepared phytosanitary certificates and CFDA registration, and coordinated 3-day land freight via Pingxiang border. China customs clearance took 1 day, and the client saved 22% on costs compared to their previous logistics provider.
Contact BETTERluck Shipping Today for Your China-Vietnam Shipment
Don’t let customs complexity or logistics delays hinder your China-Vietnam trade. With BETTERluck Shipping’s professional service since 2007, you get fast delivery, compliant clearance, and transparent support every step of the way. Contact us now to get a free quote and personalized logistics plan tailored to your needs.
Guangzhou Office Address
Room 607-608, 6/Floor Talent Building, No. 1 Yichuang Street, Huangpu District, Guangzhou City, Guangdong P.R.China 510555
Get in Touch
WeChat/WhatsApp: +86-18898403007
Email: sales8@blshipping.com
Ready to streamline your China-Vietnam logistics? Send us a message via WeChat/WhatsApp or email today—our team will respond within 1 hour!
Frequently Asked Questions (FAQs) About China-Vietnam Customs Clearance
Q1: How long does China to Vietnam customs clearance take?
With our pre-declaration service, Chinese export clearance takes 1-2 days, and Vietnamese import clearance takes 1-3 hours upon arrival. Total door-to-door time: 3-5 days (air), 7-10 days (sea), 2-4 days (land).
Q2: What is Vietnam’s standard VAT rate for imported goods from China?
Vietnam’s standard VAT rate is 10% (2025) for most imported goods. Reduced rates (5%) apply to essential items like food and medicine, and we help you calculate accurate tax costs based on your cargo type.
Q3: Do I need an import permit for shipping goods to Vietnam?
Yes—regulated goods (electronics, pharmaceuticals, food, chemicals, textiles) require a GIấy phép nhập khẩu from Vietnam’s Ministry of Industry and Trade. We assist in verifying the permit’s validity and coordinating with your local partner to obtain it if needed.
Q4: Can I claim RCEP tariff exemptions for China-Vietnam shipments?
Absolutely—if your goods meet RCEP origin criteria (e.g., ≥40% regional value content), you can claim 0% or reduced duties. We help prepare and validate the required Certificate of Origin to ensure you maximize tariff savings under RCEP and CVFTA.
Q5: What documents are needed for importing Vietnamese food products into China?
Required documents include a commercial invoice, packing list, RCEP/CVFTA Certificate of Origin, Vietnamese phytosanitary certificate (issued by Vietnam’s Ministry of Agriculture and Rural Development), China’s CFDA import registration, and QR code tracing information. We handle all documentation to ensure compliance with China’s food safety standards.
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